Position Information Classification Title Director. Subdivision/Unit AD FLSA Exempt FTE 1.00 Minimum Qualifications Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Preferred Qualifications Position Summary This is the top financial and administrative position in the Odum School of Ecology and reports directly to the Dean. This position serves as the chief business officer (CBO) and is responsible for the financial and administrative activities of the Odum School and serves as the Dean's advisor on matters related to finance and administration. This position is a member of the school's executive leadership team, and works with faculty and staff, as well as with leadership across the university, including other chief financial and administrative officers, to develop and implement strategic and operational direction in support of the Odum School of Ecology's mission and goals. One or more business office staff members may report directly to this position. Knowledge, Skills, Abilities and/or Competencies * Ability to think and plan strategically with a collaborative leadership style. * Ability to serve as an advisor in financial matters to the Dean and Associate Deans. * Ability to build and manage teams and facilitate group interactions. * Strong written and oral communication skills * Ability to work with faculty, staff, students, university administrators, alumni, and outside partners. * Advanced financial expertise in accounting, budget planning, and financial forecasting. * Experience with human resources policies, procedures, and administration. * Ability to produce and maintain complex reports and records. * Excellent problem-solving skills * Attention to detail and accuracy * Ability to handle multiple priorities simultaneously and delegate when appropriate. * Demonstrated knowledge of and experience with university financial reporting and budget management systems, and with federal, state, system, board, university and foundation policies and procedures. * Systems Knowledge Financial Management System, OneUSG Connect, UGAJobs, Anaplan Budget Management System * FAME - Foundation Account Management Enterprise * Adobe * Touchnet * SendFiles * UGAmart * OneDrive and Sharepoint * Compass * OIR - for reports & analytics among others * Microsoft Teams * Smartsheet Physical Demands Long periods of standing and/or sitting at a desk. Move/lift up to 30 lbs. Travel across campus for School needs. Driving to perform job related tasks. Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities Fiscal Management: This position serves as the school's financial director, overseeing all funding. Specific duties include but are not limited to: * Analyze budgetary needs and projections for the school. * Act as financial authority on behalf of the school by providing guidance and approvals. * Monitor all budgets and expenditures including year-end close. * Develop and update financial policies and procedures. * Work closely with the Dean to develop annual and long-range budgets. * Plan and implement annual budgets and internal budgetary allocation. * Manage all sources of funding for the school to include state, departmental income, grants, indirect costs, and foundation accounts. * Work with the Associate Dean for Academic Affairs on instructional budgets. * Analyze and evaluate financial implications for new programs and initiatives. * Ensure appropriate controls and monitoring are in place to mitigate financial risks, to include periodic audits and budget reporting. * Serve as the CBO in UGA PeopleSoft, managing workflow, speed types, chart fields, security requests, combo codes, and other related inquiries; maintain security access and route control maintenance. Percentage of time 35 Duties/Responsibilities Administration: This position manages administrative and strategic duties. Specific duties include but are not limited to:Member of the School's executive leadership team to help establish and implement the School strategy and direction.Oversee and administer any financial or operational special projects including developing budgets related to those projects and troubleshooting issues as they arise.Advise faculty, staff and students on a wide range of policy and procedural matters.Advise the Dean on major college-level decisions.Serve on various School and university-wide committees such as: Ecology Executive Committee, ex-officio; Ecology Executive Leadership Team member; Ecology Staff Team, Chair; BSAG - UGA Business Services Advisory Group; RADG - UGA Research Account Discussion Group.Supervise business office employees and oversee tasks.Ensure that administrative functions meet the school's goals and comply with applicable university, state and federal regulations. Percentage of time 25 Duties/Responsibilities Human Resources: This position oversees the School's human resource functions and personnel matters including annual salary administration. Specific duties include but are not limited to: * Oversight in Recruiting and hiring processes, including defining positions, preparing job descriptions, advertising; preparing offer letters. * Staff annual performance evaluations and ensuring equitable salary administration. * Serve as a resource for faculty and staff to resolve employee relations problems. * Supervise all VISA and visitor requests. * Provide back-up to HR Liaison. Percentage of time 35 Duties/Responsibilities Other duties as assigned. Percentage of time 5 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Hanna Crawford Recruitment Contact Email [email protected] Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk (*). * * Do you have a valid Driver's license? * YES * NO Applicant Documents Required Documents * Resume/CV * Cover Letter * List of References with Contact Information Optional Documents Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR ([email protected]). The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.