Location: El Segundo, CA 

FLSA: Non-Exempt (Hourly)

Compensation: $57,000 + 10% Bonus 

Reports to: Director of Acquisitions

Company Overview:  Headquartered in El Segundo, Podium is North America’s fastest growing digital publisher, driven by its mission is to change the lives of trendsetting storytellers by discovering, developing, and amplifying their work.

Why Work at Podium: We offer a world-class, competitive benefits package that includes 100% employer-paid health benefits, paid parking, paid parental leave, unlimited PTO, paid holidays, a free Class Pass membership, a paid Audible subscription, and a flexible hybrid work environment.

Job Overview: Podium Entertainment is seeking a highly organized and detail-oriented Assistant to join their Acquisitions and Author Relations team. A leading publisher known best for bestsellers in commercial genre fiction, Podium licenses, produces, and publishes content from established and emerging creators. As an Acquisitions Assistant, you will play a key role in discovering and onboarding new authors while supporting our Acquisitions team. The ideal candidate must be able to balance a high volume of projects in a fast-paced environment while communicating successfully with authors, agents, and other external partners.   

Primary responsibilities will include acquisition prospecting and leads maintenance; contract support; and information management tasks.

Excellent written communication skills required. We are looking for someone who can spot a typo in The New York Times, so previous copy-editing or proofreading experience is a plus! Experience with the following programs is also beneficial: Word, Excel, Google Suite, HubSpot, Airtable, Trello, Box. Some familiarity with our core genres (romance, sci-fi/fantasy and mystery/thriller), and digital publishing trends is preferred. 

Responsibilities

• Upkeep and maintenance of our acquisitions database
• Drafting contracts based on established boilerplate
• Processing of signed contract terms into internal systems
• Reviewing publisher and agent catalogs and submissions
• Discovery of new leads
• Data entry in our internal billing system
• Monitoring of submission inbox
• Miscellaneous research and administrative tasks that support the Acquisitions team.

Qualifications

• Bachelor’s degree
• 1+ years of work experience in an administrative or other support role 
• Entrepreneurial and problem-solving mindset
• High degree of attention to detail and ability to audit own work
• Focus on continuous improvement and scaling of the business
• Ability to thrive in a fast-paced, deadline driven environment
• Excellent communication skills (written and verbal) 
• Ability to multitask effectively, working well in team environments
• Self-motivated with a track record of accomplishment

Physical Requirements

• Primarily office-based work setting. 
• Must be able to work onsite Tuesday, Wednesday and Thursdays from our office in El Segundo.
• Work hours are from 9:00 AM to 5:00 PM 
• Prolonged periods sitting at a desk and working on a computer.
• Ability to walk, stand, and move around the office as needed.