Job Title: Accounts Receivable Coordinator

Location: Irvine, CA (On-Site)

Compensation: $70,000 – $90,000 annually

Employment Type: Full-Time, Non-Exempt

About the Role:

A well-established and respected professional services firm in Irvine, CA is looking to add a detail-oriented Accounts Receivable Coordinator to its accounting team. The ideal candidate brings solid experience in a law firm or similar professional environment, thrives in a structured and deadline-driven setting, and is confident working directly with attorneys and clients regarding collections and billing activity. This role is onsite and requires a high level of discretion, analytical ability, and proactive communication.

Key Responsibilities:

• Monitor and analyze client accounts to ensure accurate and timely receivables tracking
• Generate customized financial reports and statistical summaries as needed
• Flag overdue accounts and coordinate with attorneys on collection strategies
• Respond promptly to internal and external billing and payment inquiries
• Research and resolve discrepancies and inconsistencies in billing records
• Support the collections process, including preparing documentation for arbitration, bankruptcies, and third-party collections when necessary
• Create and manage audit responses and statements with special handling needs
• Assist with trust account review and apply necessary account transfers
• Backup support for daily cash receipts processing including check scanning and applying payments using accounting software

Qualifications:

• Bachelor’s degree in Accounting, Business, or related field preferred
• Minimum 5 years of recent A/R or billing experience in a law firm or legal services environment
• Strong understanding of accounts receivable processes and general accounting principles
• Proficient in Aderant (Classic version) and Microsoft Excel, including use of VLOOKUPs and Pivot Tables
• Exceptional attention to detail, organization, and time management
• Strong interpersonal and communication skills—comfortable interacting with attorneys and clients