Accounts Payable Specialist II

Description/Job Summary

HGL - WHO WE ARE

At HGL, we value our employees as individuals and as important members of our team. We offer a work environment that is flexible, inclusive, and dedicated to creating a sustainable future. We provide opportunities for a dynamic work environment surrounded by industry leaders working to solve today’s environmental, infrastructure, and natural resources challenges.

HGL offers career advancement through internal and external training, skill advancement, and education. Projects at HGL span the United States and its territories all while solving problems associated with emerging contaminants (PFAS, radiological, and unexploded ordnance) along with traditional chemical contamination across all media.

With over 550 employees, HGL is large enough to execute high profile projects, but small enough that personal working environments are possible with senior management and HGL's talented team members. By joining HGL, you will be working toward restoring the environment and protecting our future.

HGL - WE INVEST IN YOU

It’s not just a job, it’s your career. HGL provides career growth opportunities via mentoring, training, education, and support for your certifications and licenses. HGL’s mission is to continually deliver new solutions and technologies for the ever-changing range of environmental challenges encountered in today’s world. HGL’s corporate culture ensures you’ll be given the opportunity for career advancement while being supported by bright, highly productive peers and leaders.

Position Description

The Accounts Payable Specialist II is responsible for the accurate and timely processing of vendor invoices, cash receipts, and related transactions in support of the company’s accounting operations. This role requires attention to detail, strong organizational skills, and the ability to work collaboratively with internal departments and external vendors. The position plays a key role in maintaining the integrity of the Accounts Payable function and supporting compliance with internal controls and reporting requirements.

The AP Specialist will work fully in-office in Reston, VA while they are training, and then will shift to a hybrid work schedule after approximately 90 days.

Responsibilities/Duties

WHAT YOU'LL BE DOING

• Review invoices for proper approval, account coding, and research any past due balances.
• Prepare and post vouchers in the Deltek Costpoint accounting system.
• Process weekly check runs after appropriate review and approval, ensuring accuracy.
• Ensure timely processing of payables to meet deadlines.
• Maintain organized Accounts Payable files and supporting documentation.
• Provide excellent customer service to internal departments and external vendors.
• Run and distribute Accounts Payable reports as needed.
• Set up new vendors and verify accurate 1099 reporting information.
• Open, stamp, and distribute accounting department mail for approvals.
• Assist with year-end 1099 preparation.
• Process and post cash receipts to appropriate accounts.
• Respond promptly and professionally to vendor inquiries after completing necessary research.
• Reconcile prepaid General Ledger accounts on a monthly basis.
  
  

Required Skills

WHAT YOU NEED TO BE SUCCESSFUL

• Minimum of a high school diploma or equivalent.
• At least two years of experience in Accounts Payable.
• Strong verbal and written communication skills.
• Excellent interpersonal skills and a collaborative work style.
• Accurate data entry skills with strong attention to detail.
• Organizational skills with the ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Experience working with integrated accounting systems and electronic timesheets/expense reports.
• Ability to work well in a team environment.
  
  

Preferred Skills

WHAT YOU NEED TO STAND OUT – Preferred, not required

• Associate’s or Bachelor’s degree in accounting, finance, or a related field.
• Experience with Deltek Costpoint.
• Prior accounts payable experience in a federal contracting environment.
  
  

Details

MORE ABOUT HGL AND THE OPPORTUNITY

We are all unique in our experiences and diversity of backgrounds, yet we share a drive and vision in our belief that we can make a difference in improving the world we live in through collaboration, teamwork, and a positive work environment. This unites and empowers us to strive for excellence in all our endeavors.

A pre-hire drug test is required.

We are an Equal Opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, or other protected category. Some positions may require U.S. citizenship. Applicants who wish to request a reasonable accommodation during the recruitment process should contact Human Resources directly at 703-478-5186.

EEO notices: US Equal Opportunity Employment Poster , US Equal Opportunity Supplemental Poster , Know Your Rights , and Pay Transparency Notice .

A full list of benefits is available at www.hgl.com/careers/ .

The salary range for this position ranges from $60,363-$84,508. This position's final salary can be impacted by various factors including, but not limited to, contractual requirements, geographic location, job-related education, training, experience, and skills. If your desired salary falls outside of this range, we hope you'll still apply as there may be other positions that better align.