About the Role

We are looking for a highly motivated and detail-oriented Accounts Payable Clerk to join our dynamic finance team. This is an excellent opportunity for someone who thrives in a fast-paced environment and is eager to take ownership of critical financial processes. You’ll play a key role in managing our day-to-day payables, ensuring accuracy, compliance, and timely vendor payments. If you bring initiative, precision, and a collaborative spirit, we want to hear from you.

Key Responsibilities

• Invoice Processing: Accurately process 50–100 invoices weekly in Sage Intacct across multiple business entities and vendor accounts.
• Coding & Compliance: Code invoices in line with GAAP standards and internal accounting procedures.
• Inbox Management: Monitor and respond to the Accounts Payable inbox daily, addressing vendor inquiries, invoice submissions, and statement reviews.
• Vendor Management: Set up and maintain vendor profiles in Sage Intacct, ensuring all documentation is up-to-date and approved by the Controller.
• Invoice Approvals: Allocate invoices to the correct department and location, routing for approvals as necessary; proactively follow up with stakeholders to secure timely responses.
• Reporting: Generate and maintain the weekly AP aging report to track outstanding payables and prioritize vendor payments.
• Contractor Payroll: Process bi-weekly contractor payments accurately and on schedule.
• Discrepancy Resolution: Investigate and resolve discrepancies or processing errors quickly and professionally.
• Corporate Card Oversight: Monitor and ensure compliance with company credit card policies and assist users in following protocols.
• General Support: Assist the finance team with additional projects and administrative tasks as needed.

Qualifications & Skills

• Prior experience in Accounts Payable or a related accounting function preferred.
• Proficiency in Sage Intacct or similar ERP/accounting systems is a plus.
• Strong analytical skills and unwavering attention to detail.
• Excellent communication and interpersonal skills, with a friendly and professional demeanor.
• A natural problem solver with a continuous improvement mindset.
• Proven ability to work independently and take initiative while knowing when to seek guidance.
• High level of organization, able to manage multiple tasks and meet deadlines.