Reporting to the Assistant Manager, A/P, this position will be responsible for the daily processing and coordination of A/P functions for our BPMC sites. The AP/AR Specialist is responsible for several other general reporting requirements as well as daily activities.

This position requires a highly detail-oriented individual with good written and oral presentation capacities, and ability to work within a team. This person thrives in an active office environment and maintains a positive approach to work challenges. This role requires onsite workdays in our San Francisco office.

Duties And Responsibilities

• Oversee payable records for 35+ properties.
• Identify invoices stuck in Yardi exception queues, researching issues such as missing property codes, new vendors, GL codes, or split properties.
• Ensure all corrections are updated in Yardi, BOT1, BOT2, and FullServ tasks.
• Run analytical reports to monitor inconsistencies in payable records, workflows, and GL codes for marketing/lease-up properties.
• Adapt and follow to the new environment in Yardi for #1501HUB, #1520HUB.
• Generate financial reports to regularly monitor vendors (e.g., HD Supply, Sherwin Williams, PG&E) to ensure timely invoice approval and payment.
• Escalate issues to AP Manager when invoices are stuck in RM/PS queue.
• Address urgent, time-sensitive requests from Property Supervisors, Asset Managers, and DevAcct Manager, ensuring no duplicates exist in payable analytics.
• Resolve urgent vendor issues and final disruption notices, obtaining login credentials or creating accounts for online payments as needed.
• Set up autopay in vendors portal for routine payments and monitor them for timely processing.
• Use Payable Analytics report to research and resolve duplicate payments, requesting and following up on vendor refunds as needed.
• Work with management on selected vendors to consolidate individual accounts into a master account.
• Handle various Accounts Receivable issues: deposit checks, locate the correct bank account, and clarify refund reasons.
• Initiate wires and book transfers in Wells Fargo, BofA, US bank for BPMC and mortgage payments after confirming approvals, verifying logs, and securing backup documentation.
• Prepare and work on monthly 1504 Analysis worksheet for BRIDGE split properties, upload the CSV file, and initiate wire transfers across three banks.
• Process statutory payments, including annual property taxes, unsecured taxes, business license renewal fees, and other mandatory fees, ensuring all proper approvals and backup documentation are confirmed.
  
  

Requirements

• Word processing and spreadsheet experience needed, preferably MS Office suite
• 2+ years of AP experience
  
  

Preferred Qualifications

• General knowledge of Yardi
• Previous A/P experience with a large volume of payments processed each month on a computerized accounting package
  
  

Working Conditions

• Works in an office environment
• Works a standard workweek
  
  

Physical Requirements

• Ability to remain in a stationary (standing and/or seated) position more than half the time
• Ability to operate machinery and/or equipment that requires the constant use of hands/fingers/wrists more than half the time
• Ability to spend more than half the time viewing computer monitors
• Ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance