Accounting & Payroll Specialist

Location: Downtown Austin, TX

A mission-driven non-profit organization in Austin, TX is seeking a full-time Accounting & Payroll Specialist to join its business operations team. This is an onsite position with some flexibility, ideal for a detail-oriented and dependable professional with strong accounting and payroll experience.

About the Role:

Reporting to the Director of Accounting, the Accounting & Payroll Specialist will play a key role in maintaining financial accuracy across all departments. The position involves hands-on management of payroll processes, general ledger activities, monthly reconciliations, and preparation of financial reports to support strategic decision-making.

Key Responsibilities:

• Oversee end-to-end payroll processing on a semi-monthly and monthly basis
• Maintain accurate employee records and ensure payroll compliance with applicable labor laws
• Assist in preparing monthly and annual financial statements, budgets, and variance analyses
• Manage accounts payable and incidental billing cycles
• Perform account reconciliations and assist with month-end/year-end close
• Support the annual audit and ensure timely filing of required tax forms, including Form 990
• Partner with the business office to uphold internal controls and ensure compliance with accounting standards
• Contribute to process improvements and documentation of accounting procedures
• Perform additional finance and administrative duties as needed

Qualifications:

• Minimum 3 years of experience in accounting and payroll, preferably within a nonprofit or educational organization
• Strong knowledge of GAAP and nonprofit accounting standards
• Hands-on experience with QuickBooks (MUST HAVE)
• Familiarity with FASB standards, tax filings, and financial reporting requirements
• Proficient in Excel and general ledger systems
• Excellent written and verbal communication skills
• Meticulous attention to detail and a collaborative mindset

Compensation and Benefits:

• Comprehensive benefits package including health insurance, retirement plan with match, paid time off, and opportunities for professional development
• Flexible scheduling and partial remote work options available
• Incredible education opportunities for your children