Accounting Clerk (AP/AR Experience needed)

Start: immediately

Duration: 4-6 mos

Location: Dudley, MA 01571

100% Onsite (M-Friday)

GENERAL FUNCTION: Perform accounting department duties such as Accounts Payable, month-end, reconciliations, inventory, etc.

MAJOR DUTIES AND RESPONSIBILITIES

• Review and reconcile invoices received from vendors to receiving records and purchase orders, as applicable.

• Resolve any discrepancies so that the invoices can be accurately and completely entered in the payables system for processing.

• Perform data entry functions including GL coding to enter the invoices for processing.

• Prepare month-end journal entries.

• Identify all material/charges that should be accrued because we have not physically received the invoice, but we have incurred an obligation at month end.

• Review statements from vendors for any overdue items and resolve as necessary.

• Clear up problem invoices by working with other departments and vendors.

• Support Procurement with Oracle PO Conversion.

• Review purchase orders for correct General Ledger account numbers.

• Perform trend analysis of fuel costs such as gas and electric.

• Compile Raw Purchases and Trend report, including raw material month-end reporting and inventory entry.

• Track the level and frequency of open problem invoices by issuing the problem invoices list.

• Supporting team members with Oracle and SAP.

• Re-class expenses from one department to another.

• Daily reconciliation of Gentex Café.

• Prepare Insert billings as needed and assist with shipment paperwork.

• Prepare Coating billings monthly and support AR Team.

• Prepare miscellaneous and customs invoicing.

• Mail sorting and distribution for the facility.

• Supporting Accounting dept with administrative needs.

• Owner of the archived documents for the facility.

• Reconciles Inventory Purchases re: A/P / ERP Reconciliation