Job Description

Under the direction of the Accounting Operations & Balancing System Manager, this position is responsible for the accounting and reporting of fixed assets including use and understanding of the GEAC Fixed Asset System, oversight of the physical inventory process, providing support for Corporate Tax depreciation and other tax related issues and support for various business units with respect to fixed asset planning and budgeting.

Responsibilities

• Monitors the Prepaid Furniture, Fixtures and Equipment general ledger account including tracking invoices/charges by project. Works closely with Accounts Payable, Corporate Sourcing, Project Management and the project manager/business unit to obtain proper supporting documentation and clarification as needed. Communicates with project managers on a continuous basis to obtain project status for timely capitalization and to ensure that appropriate depreciable lives are utilized. Includes detailed analysis of invoices, purchase orders (POs) and project proposal worksheets (PPWs) as well as communication with project managers/business units.
• Oversees the annual physical inventory process in accordance with Bank policy which includes identification of cost centers to be accounted for in the particular cycle, generating fixed asset listings by cost center, identification of cost center contact, distribution via SharePoint, sending communication to and follow-up with cost center contact, determining proper treatment of assets, updating the Fixed Assets application, and providing assistance and guidance to cost centers as needed.
• Develops and maintains ongoing working relationship and communication with Controllers and Corporate Facilities Department project managers to ensure Construction in Progress project costs are properly capitalized with appropriate depreciable lives. Includes detailed analysis of invoices and communication with project managers for clarification as needed.
• Works with Controllers, Corporate Facilities and Real Estate personnel regarding property closures, sales, renovations and other movement to ensure proper handling of fixed assets (retirement, donation, transfer, sale).
• Prepares month-end general ledger account reconciliations related to fixed assets including capital leases and income statement accounts including depreciation expense and gain/loss.
• Works with corporate tax manager and tax staff to ensure proper treatment for tax purposes and to provide supporting documentation as requested. Includes maintenance of Federal and State tax books in the fixed asset system as well as recording and providing information related to Hawaii Capital Goods Credit adjusted for during capitalization.
• Updates policies and procedures as needed. Analyzes current processes to identify potential opportunities to improve performance and increase efficiencies. Generates data files from the application database as requested.
  
  
  

Qualifications

• College degree or equivalent work experience.
• Level is dependent on years of experience and size/complexity of prior positions held. 5-7 years of bank operations or work experience in accounting or finance. Demonstrated experience in various technical, computer and system applications.
• Working knowledge of bank operations and documentation procedures. Requires intermediate level understanding of fixed asset capitalization, retirement and depreciation concepts. Able to use a personal computer and is proficient with Microsoft Office software including Outlook, Internet Explorer, Word, Excel, and Access or similar relational database program.
• Demonstrated verbal and written communication skills. Must be analytical, detail oriented and organized. Must be able to meet deadlines and handle multiple priorities. Candidate must possess excellent leadership, interpersonal skills, a positive attitude, and must be able to work independently with minimal supervision. Performs all other miscellaneous responsibilities and duties as assigned.
  
  
  

As a Bank of Hawaii employee, you ensure (or assist with ensuring) compliance with applicable laws, regulations, regulatory requirements and Bank policies and procedures, including but not limited to those related to Fair Banking, Anti-Money Laundering laws and regulations, Bank Secrecy Act and USA PATRIOT Act.

Delivering exceptional customer experiences is at the heart of what we do at Bank of Hawaii. We listen, understand and deliver what our customers need to help them build a better tomorrow.

We are an EEO/AA employer, including disability and veterans. For Bank of Hawaii's full EEO statement, please visit https://www.boh.com/careers .