Colonial Terminals, Inc. (CTI) is an industry leader in handling and storing liquid and dry bulk products. We own and operate the largest, independent, liquid and dry bulk storage facilities with breakbulk capability in the Southeastern United States. Colonial Terminals, Inc., is a wholly-owned subsidiary of Colonial Group, Inc.

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Position Summary

Reporting to the Dry Bulk Manager, the Account Rep I position for Georgia Kaolin Terminals handles all office duties required for production at this facility. Scope of duties include all record keeping, all data entry, customer service, and all general office needs. Also, works closely with General Foreman and Shift Foreman to ensure all customer and operational needs are met daily.

JOB EXPECTATIONS/DUTIES

Data Entry

• Key railroad waybills, order and spot railcars.
• Key daily bag discharges.
• Key vessel orders, prepare folders and at completion of vessel adjust inventory, prepare reports and send to customers.
• Prepare Dockage Bills for all vessels that call the GKT berth.
• Key bagging orders in Access for warehouse paperwork, in Excel spreadsheet for customer comparisons and in Excel Container spreadsheet per customer for billing purposes.
• Check first receival dates in NAVIS weekly and dispatch orders once bagging is complete according to trucker assigned to pull that order.
• Key all container paperwork daily, close orders and send reports once all containers are loaded.
• Key bag inventories weekly for billing purposes.
  
  

Printing

• Print and distribute daily reports and bagging tickets.
• Print Bills of Lading for outbound orders.
• Print and make copies of placards in Word for cars to be bagged.
• Prepare, email and print weekly Marine Schedule.
  
  

Verification

• Confirm railcar numbers and customer grades are correct on Track Check (daily railcar receipt report) from Master Railcar Report, record discharges and balance inventory daily between computer and handwritten records.
• Run and confirm inventory for Weekly Reports.
• Release discharged cars in Access.
• Confirm customer bag orders on the Bag Order Worksheet are turned in correctly based on Grade Package Inventory Report.
• Provide constant contact (via phone and/or email) with Trucking Dispatchers to ensure vessel loading cut-offs will be met.
• Maintain open lines of communication and assist customers as needed by phone calls and emails.
• Perform all filing as well as boxing up reports quarterly.
• Prepare purchase orders for GKT accounts payable.
• Inventory and order office supplies as needed.
• Other duties as assigned
  
  

Qualifications

• High School Diploma required
• Highly developed sense of integrity and commitment to customer satisfaction
• Ability to multi-task in a dynamic office environment without sacrificing focus, attention to detail, and/or accuracy
• Motivated self-starter with the ability to perform with minimal supervision
• Ability to communicate clearly and professionally, both verbally and in writing
• Possess a strong work ethic, a team player attitude, good organization skills, and a commitment to safety
• Basic understanding of marine terminal operations, logistics, warehousing, shipping paperwork, etc. preferred
• Follow established procedures, recognize errors, and anticipate problems before they occur
• Proficient in Microsoft Word, Excel, and Outlook and ability to use various Terminal Management Software applications
• Intermediate computer and math skills required
  
  

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, and may occasionally lift and/or move up to 60 pounds. Travel will be minimum.

Eligibility Requirements: Hiring is contingent upon eligibility to work in the United States.

Colonial Group, Inc. is committed to creating an environment that values and supports diversity and inclusiveness across our organizations. We encourage applications from qualified individuals who will help us achieve this mission. Colonial Group, Inc. prohibits discrimination of and will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status.