Job Posting Title: Academic Services Senior Manager * --- Hiring Department: Liberal Arts Honors Programs * --- Position Open To: All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Exempt * --- Earliest Start Date: Immediately * --- Position Duration: Expected to Continue * --- Location: UT MAIN CAMPUS * --- Job Details: General Notes What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/ Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/ For more information on college staff professional development, please visit: https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund Purpose Responsible for advanced program administration and coordination of an academic or educational program or programs. Responsible for all phases of program activities, including development, implementation, and assessment of an academic program or programs. Markets activities involved in assigned academic programs or projects. Develops and implements standards for attainment of program goals and objectives. Maintains frequent interaction with University departments, special groups and external agencies in administering the program. Recommends new policies and procedures for improvement of program activities. Coordinates staff training and development related to the academic program. Conducts marketing assessment for assigned area. Oversees financial management of all program activities. Determines work priorities. May hire, train supervise a team of direct reports or act as an individual contributor. Performs related duties as assigned. May work on special projects as assigned. May attend professional development seminars. Responsibilities * PROGRAM COORDINATOR: Implementation and development of the Dedman Distinguished Scholarship Program. Oversee daily operations and activities, exercising independent judgment and authority. Submit special reports to administration and external offices illustrating accountability and progress toward outlined program goals. Assist DDSP Director with the review and selection of applicants to the DDSP. Assist in the development and support of the various initiatives within the Liberal Arts Honors Office. * INSTRUCTIONAL SUPPORT: Provide instructional support for Liberal Arts Honors courses, including serving as instructor of record and developing strategies to connect faculty and curriculum with the Honors Program. Meet with enrolled students as needed for guidance in classes. * EVENTS AND TRAVEL COORDINATION: Coordinate logistics for the DDSP Finalist weekend. Including set-up, program promotion, weekend logistics, and content. Coordinate activities, events, field trips, dinners etc., throughout the year for the DDSP. Plan program content and design agendas for each ceremony, meeting, retreat, and trip. Lead weekly meetings with all DDSP scholars. Lead planning of the DDSP weekly workshops. * COMMUNICATION: Serve as faculty mentor to a DDSP cohort. Help set academic, career and life goals and develop strategies to achieve them. Collaborate with administrators and use campus entities to achieve program objectives. Organize, design, and maintain the program's printed and digital materials, including photos and logos. Update and maintain the DDSP website. Develop and maintain communication with current Scholars and alumni with the use of social media - Facebook, LinkedIn, Instagram. Supervise DDSP student workers engaged in these communication activities. * ALUMNI RELATIONS: Serve as DDSP alumni liaison. Supervise maintenance of DDSP alumni database. Track and expand alumni network. Plan and attend alumni events for local Austin alumni. Coordinate all alumni involvement in recruitment weekend and sophomore cohort selection process. Stay in touch with alumni via social media and email and in person as needed. * Other related functions as assigned Required Qualifications Bachelor's degree in field related to the work to be performed. Five years' experience in a supervisory role and coordinating or administering a program. Proficiency in Microsoft Word and Excel, knowledge of university policies and procedures; evidence of effective communication skills, strong attention to detail; demonstrated ability to prioritize and track tasks; ability to write status reports and create planning documents. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Ph.D. and instructional experience. Demonstrated experience working with liberal arts majors in higher education career services or other academic setting. Experience teaching and developing coursework. Professional experience at The University of Texas at Austin. Excellent interpersonal skills and the ability to build and maintain effective working relationships with various stakeholders, including faculty, students, and external partners. Salary Range $73,000 + depending on qualifications Working Conditions Typical office environment Required Materials * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English) [PDF] * E-Verify Poster (Spanish) [PDF] * Right To Work Poster (English) [PDF] * Right To Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.