Administrative Assistant Cover Letter Example & Writing Guide
- What should your administrative assistant cover letter include?
- What can you write in the introduction of your cover letter?
- What should be mentioned in the cover letter body for an administrative assistant vacancy?
- How to write a cover letter closing
Managing calendars, preparing correspondence, and coordinating events are all tasks that are often a big part of an administrative assistant’s daily job. If you are looking for a new role in this exciting industry, you need a cover letter that shows a hiring manager you can complete these tasks and any others that come your way.
With this cover letter writing guide and example, we will teach you exactly what you need to include in your cover letter so you can increase your chances of landing an interview. Here’s what we’ll cover:
What should your administrative assistant cover letter include?
What can you write in the introduction of the cover letter?
What information can you give in the body of the cover letter?
How to write a cover letter closing
What should your administrative assistant cover letter include?
A hiring manager who is looking to fill an administrative assistant role is looking for someone who can provide expert administrative support to departments and staff members. In your cover letter, you should show you have this experience as well as knowledge related to data entry, making travel arrangements, and handling customer inquiries and appointments. Display this information in a way that is professional and eye-catching.
The letter should be a formal one that starts with a header that includes all of your contact information. You then address the letter to your contact and choose an appropriate salutation. The body of your letter is divided into three parts, the introduction, the skills section, and the closing.
In some cases, you may find that you are overqualified for the role you are applying for. Our blog, which covers how to write an effective cover letter when you’re overqualified, can give you tips on what to write.
What can you write in the introduction of your cover letter?
The introduction section of your cover letter is the area where you will give a hiring manager their very first impression of you. Keep this section short and professional. Start by mentioning your experience and how many years you’ve worked as an administrative assistant. You can also mention one or two key skills that summarize your experience.
Another important item to express in your introduction is your excitement for this specific role. A hiring manager will be looking for an administrative assistant who is passionate about the industry and who is excited about the company.
Dear Bennett Sinclair
In my search for a new challenge where I can leverage over 15 years of experience in executive-level administrative support, I was pleased to find Stratagem Solutions, Inc 's opening for an Executive Assistant. Eager to learn more about this exciting opportunity, I have enclosed my resume for your review.
What should be mentioned in the cover letter body for an administrative assistant vacancy?
After you have properly introduced yourself, it’s time to wow a hiring manager with your skills and accolades. This is where the body of your cover letter comes in. You should be very specific about what skills you have that will directly benefit the organization. Use the vacancy’s job description as your guide when selecting skills for this section. We have even more guidance for selecting tips in our best ways to mention skills in your cover letter article.
When writing this section, dividing it into three areas can make the information more clear:
Why you? Consider which skills and experience will be most valuable to you in this role. When mentioning them in your cover letter, try to use measurable examples whenever possible.
Why here? You should also show why you are the right fit for this specific role and why you want to work for this specific company. Showing you have researched the company indicates to the hiring manager that you are serious about the role, which makes you a more valuable candidate.
Why now? Explain why this role is the right fit for where you are at in your career and how it fits in with your career goals. This is another great way to show your enthusiasm for the job and to insert some of your personality into the letter.
As my career profile illustrates, I am well prepared to meet and exceed your expectations. Having provided executive support to CEOs, CFOs, COOs, and directors, I am accustomed to the rigors of fast-paced and demanding environments requiring sharp attention to detail, 100% accuracy, and outstanding communication skills. If given the opportunity, I can integrate seamlessly with your team to deliver similar results for SquareSpace.
Further, I would bring the following strengths to your team:
Extensive experience managing all aspects of multiple executive calendars, from scheduling client meetings and coordinating conferences to preparing complex travel arrangements.
Skilled in organizing and maintaining confidential information while serving as the first point of contact for staff, clients, vendors, and customers.
Proficient in leveraging essential software and tools, including MS Office Suite, MS Project, SharePoint, Visio, and PayChex Payroll, to improve efficiency and productivity.
How to write a cover letter closing
After you have your skills and achievements on paper, you’ll need to tie them in with the introduction by writing a solid closing paragraph. This is another short paragraph that leaves the hiring manager with actionable steps to take after they’ve read your cover letter. Here’s what to include:
Tie your experience together. Remind the hiring manager how your experience can benefit the role. “I am a results-oriented administrative professional who is dedicated and adaptable and who has the skills needed to be successful as a [position title].”
Include a Call to Action. In your call to action, you should ask the hiring manager to contact you for an interview and thank them for the opportunity. “I welcome the opportunity to meet and discuss the opening in detail. Thank you for your consideration.”
In me, Stratagem Solutions, Inc will gain a results-oriented administrative professional with the adaptability, dedication, and focus required to successfully fill the role of administrative assistant. As such, I would welcome the opportunity to meet in person and discuss this opening in detail.
Thank you for your consideration. I look forward to hearing from you!
Sincerely,
Meredith Evergreen
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