Check our job application email samples that will surely impress the hiring manager!
Artwork by: Antonina Kasyanikova
- When to send an application email and what it does for you
- Tips on writing a great job application email
- Job application email samples and templates
- Generic template for just about any application
- Job application email sample for experienced professionals
- Job application email example for school graduates
- Key takeaways
If you’re applying for a position, and they ask you to send a job application email, then you need to come up with an outstanding message. We’ve got some awesome tips and job application email samples.
One good way to set yourself apart from other applicants is with a strong job application email. Your message is your first point of contact with a potential employer, so it's critical to make the best first impression possible. But how do you do that?
We’ll help you by going through the essential contents of a job application email, provide some writing tips, and a few job application email examples for crafting an outstanding job application email that your potential employer won’t forget.
Here’s what we’ll cover in this article:
When and why you should send an email
7 tips for writing an email application
3 job application email samples and templates
When to send an application email and what it does for you
An application email is a message a jobseeker sends to a potential employer to communicate interest in a job opening and to provide application materials. It should be sent in direct response to a job posting and will include a statement of your interest in the position, a short introduction, highlights of your qualifications, and an attachment or link to your resume and other documents. We do not recommend sending out messages like this unless the job posting specifically requests it. Cold emails are usually not appreciated.
Most companies have web pages and apps for job applications, but there are still many job listings that will require you to send an email. If you hope to get the job, then you should follow the instructions and email the appropriate address with all the information requested.
Expert Tip
Warning - watch out for scams!
There are many bad people that are using job postings to trick jobseekers into providing personal information that may be used to steal their identity and/or money. You should use extreme caution when applying to job postings. Research the company and job listing carefully before you send a response.
Sending a job application email is an essential part of the hiring process and provides a number of benefits to you and your potential employer, including:
Introduction. A job application email is your opportunity to introduce yourself to your potential new employer and allows you to make a good first impression. Use your best communication skills when writing your email to demonstrate you are professional, articulate, and can write in a clear and concise manner.
Demonstrate interest. Sending a job application email lets employers know that you are truly interested in the position. Remember to include the job title, company name, and any reference numbers included in the listing. Follow any instructions provided. You should include an explicit statement about your enthusiasm for the job. It is also a nice touch to mention what you like about the company, its culture, or its mission.
Emphasize your skills and qualifications. In your job application email, you can highlight your relevant skills, qualifications, and experiences that make you a good fit for the job. Make sure you include only information that is relevant to the position. You don’t want to distract the employer with stuff that is not beneficial to your application. Use examples from your work experience and notable accomplishments that demonstrate your skills and successes on the job.
Personalize your application. Use your job application email as an opportunity to personalize your application and customize it to match the job and company. This will show you researched the company and the role, as well as demonstrating your attention to detail and strong interest in the job. Doing this will make an impression on the employer and your application will be more memorable.
Call to action. The job application email is your initial conversation with your potential new employer. It sets the stage for future communications and can establish a rapport with them. Remember to include all your contact information and state your strong interest in communicating further and meeting.
Isn’t this the same as a cover letter? A cover letter and job application email are very similar, but are not the same. A cover letter is designed specifically to accompany your resume. It provides more detailed information about your experience, qualifications, skills, and education. A job application email is in direct response to a job listing and is requested by the employer. It will probably also include your resume, as well as other documents the company needs. This may also include a cover letter.
Tips on writing a great job application email
Creating your job application email can be a challenge, but by following some simple steps, you can deliver a professional and memorable message to make you stand out as a top candidate. Below are some tips on how to write your job application email:
Have a clear subject line. Hiring managers have to read lots of email. Don’t let yours get lost in their Inbox. Your subject line needs to be professional and state the purpose of your email. Follow any instructions provided. If they don’t give any directions about the subject line, then here is an example of a good subject line, “Application for Marketing Manager Position - Beau Jones.”
Appropriate recipient. It's important to use a professional and appropriate opening. The words “Dear” and “Hello” are universally acceptable greetings. Make sure to use the name of the person you are emailing, if at all possible. Otherwise, “Hiring manager” or “HR department” are okay.
Introduction. Start with a short introduction, including your name, the position you are applying for, and any other specific information they are requesting. Your first paragraph states the purpose of your email and expresses your interest in the position and explains how you found out about the job.
The body. The next section of the email is where you talk about your relevant qualifications, experience, and skills. Highlight what makes you a good choice for the position. Give examples of accomplishments and achievements. But keep it concise and on point.
Close strong. Your last paragraph should thank the employer for their time and consideration of your application. Reiterate your enthusiasm for the role. This is also a good place to point out how your values or goals match up with the role and the organization. Note that you are willing to provide additional information and to schedule an interview. Finally, end your email with a sign-off such as "Sincerely," or "Best regards,".
Don’t forget to add your information. Ensure that you include all of your contact information, including email and phone number. And don’t forget to include all the file attachments the job application requires.
First and last name
Phone number
Email address
LinkedIn URL and any other relevant social media links
[Include all requested file attachments]
Use appropriate address and file names. You should use a professional email address for any messages related to your career. Don’t use silly or personal alias email addresses. For any files attached to your email, make sure they have good descriptive names, such as "Timothy-Johnson-Resume" and "Timothy-Johnson-Cover-Letter".
As with any professional writing, keep it concise. Focus on your skills and background that make you the best candidate for the job. And you will get that interview!
Job application email samples and templates
Generic template for just about any application
Subject line: [Job title] Application - [Your name]
Dear [Hiring manager's name],
I am sending this note to express my interest in the outstanding opportunity for the [Job title] position at [Company name] that I found posted on [source] on [date]. I feel my extensive skills and experience make me a strong candidate for the position.
I have over [x] years of experience in [industry or profession], and I have a [degree or certification name] in [field] from [issuing organization]. In my previous roles, I have demonstrated my ability to [list accomplishments or responsibilities relevant to the position you're applying for].
I am a dedicated and industrious professional with outstanding communication and interpersonal skills. My leadership and teamwork abilities allow me to adapt to changing priorities and demands, as well as manage multiple tasks to meet deadlines.
The opportunity to join your team and contribute to [Company name]'s success is very exciting. I know my skills and expertise will be an asset to your organization, and I welcome the opportunity to discuss my qualifications with you.
I appreciate your time and consideration. Please see my resume attached, and I will be happy to provide any additional information or references upon request.
Sincerely,
[Your name] [Your phone number] [Your email] [Social media links]
Job application email sample for experienced professionals
Subject: Application for [Job title] at [Company name] - [Your name]
Dear [Hiring manager's name],
I am writing to convey my interest in the [Job title] role with [Company name] that I found on your job portal site. With [x] years of experience in the [industry/field] industry, I know that I possess the skills and qualifications needed to contribute positively to your team.
My current role at [Current company] has given me the opportunity to oversee [key responsibilities]. I have also developed an outstanding knowledge of [skill or area of expertise]. Additionally, my experience with [related skill or knowledge] should be particularly valuable for the [Job title] position within your organization.
I am confident my experience and skill set will be a great asset to your team, and I am thrilled about the opportunity to leverage them in this role. I am very impressed with [Company name]'s commitment to [company value or mission], and I believe my values are in direct alignment with those of your enterprise.
Please see my attached resume and recommendations for your consideration. I look forward to speaking with you about my application in more detail, and I am available for an interview at your convenience. Thank you for your time and consideration.
Sincerely,
[Your name] [Your phone number] [Your email] [Social media links]
Job application email example for school graduates
Subject line: Job Application: [Position Name] - [Your Name]
Dear Hiring Manager,
I am writing to convey my interest in the [Position name] that I saw on the [Company name] website. As a recent graduate in [field of study] from [your school name], I am excited about the opportunity to start my career and grow my skills and knowledge with a first-rate organization.
Over my academic career, I have gained valuable experience through internships and volunteer work. My strong work ethic, attention to detail, and the ability to work well under pressure have allowed me to excel. Additionally, my excellent collaboration and communication skills have helped me build strong relationships with colleagues, staff, and teammates.
My outstanding academic background, work experience, and technical knowledge make me an ideal candidate for this position. As my academic success demonstrates, I am a fast learner. I am passionate about contributing to the success of [Company name] and am excited about the opportunity to join your team of professionals and learn from the best in the industry.
Please find attached my resume and supporting documents for your review. I look forward to discussing my qualifications and experience with you. Thank you for your time and for considering my application.
Sincerely,
[Your name] [Your phone number] [Your email] [Social media links]
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Key takeaways
Some job listings will require you to send an email. It’s an opportunity to highlight your qualifications.
Make the most of your email by highlighting your outstanding skills, background, and accomplishments.
Always be professional, concise, and follow instructions.
Make a positive impression and land that interview for your next great job!
