

Summary
Performs a wide variety of technical and complex legal, clerical, secretarial, and accounting duties in support of the District Court judicial services and administrative functions of the court office and probation office. Exercises a high level of technical expertise, accuracy, confidenti...

Performs a wide variety of technical and complex legal, clerical, secretarial, and accounting duties in support of the District Court judicial services and administrative functions. Responsibilities include data input for criminal and non-criminal cases, maintaining accurate records, preparing court calendars, and providing information to the public and legal entities.

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<dt><h2>Summary</h2></dt>
<dd><p>Performs a wide variety of technical and complex legal, clerical, secretarial, and accounting duties in support of the District Court judicial services and administrative functions of the court office and probation office. Exercises a high level of technical expertise, accuracy, <span class="highlight-skill">confidentiality</span>, responsibility, and efficiency.  <br/> <br/>This position requires a substantial knowledge of all court and office procedures, rules, authority, and transacts the general business of the court and office subject to limited supervision.<br/> <br/><ul style="padding-left: 2rem; margin-top: 0; margin-bottom: 3pt; color: inherit; font-style: normal; text-align: start; text-indent: 0"><li><strong style="font-weight: 700">Salary upon hire is step 1 through 3 ($27.30/hr. - $29.28/hr.) dependent upon qualifications. </strong></li></ul><ul style="padding-left: 2rem; margin-top: 0; margin-bottom: 3pt; color: inherit; font-style: normal; text-align: start; text-indent: 0"><li><strong style="font-weight: 700">Progressive increases are based on years of service with Skagit County, up to 8 total steps (top step $34.75/hr.). The Court Services Assistant III is Range 11 of the Teamsters (Courts/Parks) salary schedule.</strong></li></ul><br/></p></dd>
<dt><h2>Essential Functions</h2></dt>
<dd><p>Represent office in a professional capacity, including frequent interaction with the public, both on the telephone and in person.   Assume <span class="highlight-skill">confidentiality</span> in all matters.<br/> <br/>Receive and data input all criminal and non-criminal cases written by law enforcement agencies in Skagit County.  Attend and keep accurate recording records of court proceedings held in District Court.  Keep accurate records of all exhibits entered as evidence.  Maintain accurate records on a statewide database which includes, but is not limited to, sentencing information, warrants of arrest, civil judgments, and no contact orders. <br/> <br/>Prepare daily court calendars for scheduled hearings and process files after said hearings, forwarding all documents to appropriate agencies.  Prepare warrants of arrest, summons, and subpoenas for Judges’ signature, as necessary.<br/> <br/>Provide information to the general public, media, attorneys, law enforcement agencies, and other County offices regarding infractions, criminal traffic, criminal non-traffic, civil and pending felony cases.   Interview applicants for protection /no contact orders to verify the requests meet statutory qualifications for issuance from District Court.<br/> <br/>Assist the probation office in monitoring defendants’ compliance with court orders which include:  alcohol evaluations and treatment; anger management evaluations and treatment; pre-trial supervision, and other general case management.  Index and file all case types and maintain a system by which documents and files may be accessed.<br/> <br/>Perform mathematical calculations using sentencing information and set up payment agreements.  Receipt monies for traffic infractions, court fines, civil filings, appeal fees, and trust account funds.  Balance daily receipts.  Prepare and assign delinquent fines and fees for collection.  <br/> <br/>Follow State archive requirements for destruction of files and records.<br/> <br/><strong>OTHER JOB FUNCTIONS:</strong><br/>Perform the duties and responsibilities of co-workers in a backup role when necessary.<br/> <br/>May be tasked with performing related duties.  Related duties as required are duties that may not be specifically listed in the position description, but are within the general occupational series and responsibility level typically associated with the employee’s classification of work.  <br/> </p></dd>
<dt><h2>Minimum Qualifications</h2></dt>
<dd><p><strong>Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying.  A typical path to obtain the required qualifications would be:</strong><br/> <br/><ul style="margin-bottom: 3pt"><li><span class="highlight-requirement">High school diploma or GED required</span>. <span class="highlight-requirement">Three years of increasingly responsible court services work</span>. </li><li><span class="highlight-requirement">Three years of increasingly responsible court services work</span> or <span class="highlight-nice-to-have">an equivalent combination of education and experience</span>, which provides the required knowledge, skill, and ability to perform the work.</li></ul> <br/><strong>REQUIRES KNOWLEDGE OF:</strong><br/><ul style="margin-bottom: 3pt"><li>Microsoft windows environment and office applications.<strong> </strong></li><li>General <span class="highlight-skill">mathematical skills</span>.</li><li>Knowledge of local and state court rules, legal proceedings, and terminology.</li></ul> <br/><strong>REQUIRES THE ABILITY TO: </strong><br/><ul style="margin-bottom: 3pt"><li>Operate standard office equipment such as printers, photocopiers, telephones, typewriters, facsimile machines, 10-key adding machines, computers, and courtroom recorders. </li><li>Must have excellent <span class="highlight-skill">communication</span> skills, both orally and written.</li><li>Establish and maintain effective working relationships and rapport with a diverse group of co-workers, other county departments and agencies, as well as the general public.</li><li>Work in direct contact with documented hostile, mentally unstable, and potentially dangerous persons.</li><li>Quickly and effectively assess situations and participants level of frustration, emotional state, and volatility.</li><li>Use tact, discretion, courtesy, and professionalism, providing optimum <span class="highlight-skill">customer service</span> to the general public, defendants, litigants, other county departments, courts, and agencies.</li><li>Understand and implement complex oral and written instructions or regulations.</li><li>Maintain a high standard of accuracy, completeness, and efficiency.</li><li>Work independently and make consequential work decisions in accordance with laws, regulations, and court policies and procedures, often in situations in which there may be little precedent.</li><li>Efficiently analyze, organize, prioritize, coordinate, schedule and follow through on assignments to meet work objection.</li><li>Perform multiple tasks in a high stress environment, with speed and accuracy.</li><li>Maintain <span class="highlight-skill">confidentiality</span> and follow the judicial code of ethics.</li></ul> <br/><strong>LICENSES and/or CERTIFICATIONS:</strong><br/>None.<br/><strong><em> </em></strong><br/><strong>WORKING CONDITIONS/PHYSICAL REQUIREMENTS:</strong><br/>Work is performed primarily in an office or courtroom environment.  Ability to hear telephone and perform <span class="highlight-skill">data entry</span> for long periods of time.  Ability to see, read, and comprehend written materials.  Also requires the lifting/carrying of boxes and other materials weighing up to 50 pounds.<br/> <br/><strong>HAZARDS:</strong><br/>Normal hazards found in an office environment.</p></dd>
<dt><h2>Supplemental Information</h2></dt>
<dd><p><p style="margin: 15px 0; color: inherit; font-style: normal; text-indent: 0"><strong style="font-weight: 700">ADDITIONAL INFORMATION:</strong></p><p style="margin: 15px 0; color: inherit; font-style: normal; text-indent: 0">Skagit County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. It is the policy of Skagit County to follow all federal and state laws to ensure non-discrimination in its employment practices. </p><p style="margin: 15px 0; color: inherit; font-style: normal; text-indent: 0">The statements contained herein reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Changes to the position description may be made at the discretion of the employer.</p></p></dd>
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Mount Vernon

An equivalent combination of education and experience

High school diploma or GED required

Three years of increasingly responsible court services work

Microsoft Office

Mathematical Skills

Knowledge of Court Rules

Communication

Customer Service

Confidentiality

Data Entry

Office Equipment Operation

Organizational Skills

Problem Solving

Court Services Assistant III (District Court)



Job Summary
Join Our Team as a Court Services Assistant!As a Court Services Assistant, you'll play an important role in supporting the Clerk of Superior Court by processing court cases, maintaining legal records, and assisting the public. This position offers the opportunity to work in a variety o...

Support the Clerk of Superior Court by processing court cases, maintaining legal records, and assisting the public. Work in areas including customer service, child support, fines and restitution, jury services, and case management.

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<dt><h2>Job Summary</h2></dt>
<dd><p><br/><div style="text-align: center"></div><br/><strong>Join Our Team as a Court Services Assistant!</strong><br/><br/><strong>As a Court Services Assistant, you'll play an important role in supporting the Clerk of Superior Court by processing court cases, maintaining legal records, and assisting the public. This position offers the opportunity to work in a variety of areas, including <span class="highlight-skill">customer service</span>, child support, fines and restitution, jury services, and case management. If you are looking for a rewarding career in public service, come join our team!</strong><br/><br/><strong>Do you desire a position where you make a difference in people's lives and serve justice? If so, the place to find that dream job is with the Mohave County Superior Court and Probation.</strong><br/><br/><strong><strong>About the Mohave County Courts and Probation</strong><br/> <br/>The Mohave County Courts and Probation are a high-performing organization, with a collaborative team of innovators who work to improve our Courts and the services we provide.  We hire people who will share our vision of <strong><em>making a difference in people’s lives in the communities we serve.</em></strong><br/> <br/><a href="https://www.mohavecourts.com/sites/default/files/Mohave%20Courts/Human%20Resources/Recruitment%20Flyer%20Oct%2015%202020.pdf">See all that the Mohave County Courts and Probation offer!</a></strong><br/><br/><div style="text-align: justify">Performs work of considerable difficulty in case processing and legal clerical duties for the Clerk of Superior Court.  This is a working/journey position that works under general supervision.  Work assignments may be in one or more case-type areas, including but not limited to front counter, distribution, child support, fines, restitution, and jury.  The incumbent applies judgment to the diversified subject matter, selecting appropriate guidelines and applying general policies and procedures.</div><div style="text-align: justify"><br/><strong>Note: Resumes are considered supplemental information only. Failure to complete the entire online application, including fully detailing all education and experience, will likely result in disqualification. </strong></div><div style="text-align: justify"><br/></div><div style="text-align: justify"><strong>To apply:</strong><br/>1. Please read and follow <a href="https://www.mohavecourts.az.gov/human-resources/employment-opportunities">Superior Court Application Instructions.</a> At the bottom of the court website, refer to the drop-down menu "How to Apply."<br/>2. Complete and submit an online application.<br/>3. Candidates who apply will be required to complete the online Office Proficiency Assessment Certification (OPAC).  An email will be sent to candidates to complete the OPAC test online.  A copy of the OPAC or equivalent certificate obtained within the last 12 months demonstrating keyboarding speed at 40 words per minute for a five-minute test may be submitted. For questions, contact Superior Court Human Resources at (928) 718-4928.<br/><br/><strong>The position is open until filled, with an initial review of applications to begin August 19, 2026.</strong></div></p></dd>
<dt><h2>Essential Job Functions</h2></dt>
<dd><p>For a complete job description please click <a href="https://www.mohavecourts.com/sites/default/files/Mohave%20Courts/Human%20Resources/Court%20Services%20Assistant.pdf">here</a>.</p></dd>
<dt><h2>Minimum Qualifications</h2></dt>
<dd><p><div style="text-align: justify">Requires a <span class="highlight-requirement">high school diploma or GED</span> <strong>AND</strong> <span class="highlight-requirement">three (3) years of general office, legal clerical, or accounting-related experience</span>, <span class="highlight-requirement">type 40 words per minute</span>, <strong>OR</strong> <span class="highlight-nice-to-have">any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved</span>.</div></p></dd>
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<dt></dt>
<dd><p style="text-align:center">********************************<br/>
<strong>Equal Opportunity Employer/Program.<br/>
Auxiliary aids and services are available upon request for individuals with disabilities.</strong></p>
<p> </p>
<p> </p>
<p><strong>Mohave County is an Equal Opportunity Employer.</strong><br/>
It is the policy of Mohave County to provide equal opportunity in employment to all job applicants and employees. The County shall not discriminate against any person in recruitment, examination, appointment, training, pay promotion, retention, discipline or any other aspect of personnel administration, term or condition of employment, due to race, color, religion, sex (including pregnancy), national origin, genetic information or disability, age (40 or older).</p>
<p>Applicants must be authorized to work for any employer in the U.S.</p>
<p>We are unable to sponsor or take over sponsorship of an employment Visa.</p>
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86402

Any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved

High school diploma or GED

Three (3) years of general office, legal clerical, or accounting-related experience

Type 40 words per minute

Legal Clerical Skills

Typing Speed

Court Services Assistant - Clerk of Superior Court - Kingman




Starting Hourly Rate as CSA I: $21.1840Hourly Rate at Six Months of Service as CSA I: $22.2429Hourly Rate after Promotion to CSA II (typically 12 months of employment): $23.3553Hourly Rate after Promotion to CSA III (typically at the 2 years of employment): $25.7420 (CSA III Salary Range:  $22.23...

Perform specialized duties in support of Court operations including processing legal documents, performing specialized accounting duties, pursuing and securing payment of receivables and delinquent accounts, preparing minutes of Court proceedings, assisting attorneys and litigants, processing judicial decisions, and other recordkeeping duties.

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<dt><h2></h2></dt>
<dd><p><div style="color: inherit; font-style: normal; text-indent: 0; text-align: left"><div style="text-align: left"><strong><span style="color: inherit; font-style: normal; text-align: center; text-indent: 0">Starting Hourly Rate as </span>CSA I: </strong><span style="color: inherit; font-style: normal; text-align: center; text-indent: 0">$21.1840</span></div><div style="text-align: left"><strong><span style="color: inherit; font-style: normal; text-align: center; text-indent: 0">Hourly Rate </span>at Six Months of Service as CSA I:</strong> <span style="color: inherit; font-style: normal; text-align: center; text-indent: 0">$22.2429</span><strong><br/></strong><strong><span style="color: inherit; font-style: normal; text-align: left; text-indent: 0">Hourly Rate after Promotion to C</span>SA II (typically 12 months of employment):</strong> <span style="color: inherit; font-style: normal; text-align: left; text-indent: 0">$23.3553</span><strong><br/>Hourly Rate after Promotion to CSA III (typically at the 2 years of employment): </strong>$25.7420 (CSA III Salary Range:  $22.2370 - $28.3820)</div><div style="text-align: justify"><br/><strong><u>POSITION SUMMARY:</u><br/></strong>Under the supervision of a Court Services Manager or Court Services Supervisor, a Court Services Assistant performs specialized duties in support of Court operations including processing legal documents, performing specialized <span class="highlight-skill">accounting</span> duties, pursuing and securing payment of receivables and delinquent accounts, preparing minutes of Court proceedings, assisting attorneys and litigants, processing judicial decisions, and other recordkeeping duties.<br/><br/>The Court Services Assistant is a three level series distinguished primarily by the complexity of work, level of independent judgment, and action and application of technical knowledge.<strong><br/><br/><u>Court Services Assistant I</u> </strong>is the entry level in the series.  A CSA I initially works under close supervision performing a variety of general clerical duties associated with one segment of Court operations while learning to apply specialized court/legal practices and procedures applicable to assigned work unit(s).  As a CSA I develops knowledge and proficiency, a wider variety of duties are assigned and they are allowed to work more independently.  Almost all new or unusual situations are referred to senior staff for assistance.<strong><br/><br/><u>Court Services Assistant II</u> </strong>is the journey level of the series.  A CSA II is expected to perform the full range of specialized clerical duties in support of assigned Court operations and must exercise independent judgment and action within established criteria. New or unusual situations are frequently referred to senior staff.<strong><br/><br/><u>Court Services Assistant III</u></strong> is the advanced journey level in the series, providing technical expertise to operational service units within the Superior Court and may regularly be assigned some courtroom clerk duties. Incumbents perform the full range of specialized clerical duties and provide technical assistance in the more complex assignments.  A CSA III will exercise considerable independent judgment and action within defined criteria.</div></div></p></dd>
<dt><h2>EXAMPLE OF DUTIES</h2></dt>
<dd><p><ul><li style="text-align: justify">Assist the public on the phone or in person in the use of Court forms, document filing procedures, jury services procedures, and other such matters requiring the application of technical, legal, and judicial procedures and practices.</li><li style="text-align: justify">Receive, examine, and file legal documents; prepare and maintain case files.</li><li style="text-align: justify">Review case files for readiness of a hearing or trial; prepare and distribute calendars; maintain trial status and availability of courtrooms.</li><li style="text-align: justify">Prepare and/or issue warrants, writs, orders, abstracts, and other official documents on behalf of the Court.</li><li style="text-align: justify">Enter traffic, municipal code, and county code violation citations.</li><li style="text-align: justify">Recall warrants, exonerate bail, prepare judgments, dismissals, or seal cases pursuant to Court order.</li><li style="text-align: justify">Compute, receive, and post payments, bail, fines, and fees; compute penalty assessments; enter bail and trust monies; and keep various financial and statistical records.</li><li style="text-align: justify">Process claims, invoices, purchase orders, payments, and warrants; verify, balance, and adjust accounts and records; and posts, tally, and reconcile account records.</li></ul></p></dd>
<dt><h2>QUALIFICATIONS/REQUIREMENTS</h2></dt>
<dd><p><div style="text-align: justify"><strong><u>Court Services Assistant I </u></strong></div><div style="text-align: justify"><span class="highlight-requirement">One year of general clerical, <span class="highlight-skill">accounting</span>, or collections experience that provides knowledge of general office procedures</span> or any combination of training and experience that provides the desired knowledge and abilities.</div><div style="text-align: justify"><br/></div><div style="text-align: justify"><strong><u>Court Services Assistant II</u></strong></div><div style="text-align: justify"><span class="highlight-nice-to-have">Successful completion of a one (1) year probationary term as a CSA I</span>, or a minimum of one (1) year <span class="highlight-nice-to-have">experience in a California Court at a level comparable to Court Services Assistant I</span>.</div><div style="text-align: justify"><br/></div><div style="text-align: justify"><strong><u>Court Services Assistant III</u></strong></div><div style="text-align: justify">Successful completion of a one (1) year probationary term as a CSA II.</div><br/><u><strong>Knowledge of</strong></u><strong>:</strong><ul><li style="text-align: justify">Public information and <span class="highlight-skill">communication</span> techniques</li><li style="text-align: justify">Office practices, procedures, and equipment</li><li style="text-align: justify">Record keeping principles, techniques, and filing systems</li><li style="text-align: justify">Customer services skills</li><li style="text-align: justify">Methods of locating and verifying information using source documents</li><li style="text-align: justify"><span class="highlight-skill">Document preparation</span></li><li style="text-align: justify">Business English, spelling, and basic <span class="highlight-skill">mathematics</span>.</li></ul><div style="text-align: justify"><u><strong>Ability to</strong></u><strong>:</strong></div><ul><li style="text-align: justify">Communicate effectively, both orally and in writing</li><li style="text-align: justify">Follow oral and written directions</li><li style="text-align: justify">Learn office rules, methods, and policies</li><li style="text-align: justify">Make arithmetical calculations with speed and accuracy</li><li style="text-align: justify">Operate computer, calculator, and other standard office equipment</li><li style="text-align: justify">Learn to perform clerical, <span class="highlight-skill">accounting</span>, and collection activities</li><li style="text-align: justify">Accurately prepare basic financial and statistical summaries and reports</li><li style="text-align: justify">Collect delinquent fees and fines</li><li style="text-align: justify">Input data into various automated financial programs</li><li style="text-align: justify">Demonstrate tact and diplomacy when dealing with the public, other law and justice agencies, and fellow employees.</li></ul></p></dd>
<dt><h2>APPLICATION AND SELECTION INFORMATION</h2></dt>
<dd><p><div style="text-align: justify">Carefully complete your application and supplemental questions.     </div><ul><li style="text-align: justify">Complete all requested information fully.  </li><li style="text-align: justify">Incomplete applications will not be processed and your application will be rejected if you write statements such as "See/Refer to Resume" or "See Attached." </li><li style="text-align: justify">It is important that your application show all the relevant education and experience you possess. </li><li style="text-align: justify">Minimum requirements must be met at the time of filing. </li><li style="text-align: justify">If you held multiple positions with the same employer, please list each job title and duties separately. </li><li style="text-align: justify">The Work Experience portion of your application profile should account for all employment within the last 10 years, including your current or most recent position.  Include U.S. Military Service, self-employment, and relevant unpaid volunteer work. </li><li style="text-align: justify">Explain gaps between any employment periods by way of a separate attachment to the application. </li></ul><div style="text-align: justify">Incomplete application materials, false statements, omission of a material fact, or partial information will result in disqualification.</div><div style="text-align: justify"><br/></div><div style="text-align: justify">A cover letter and resume are encouraged, but are not accepted as a replacement for your application.</div><div style="text-align: justify"><br/></div><div style="text-align: justify"><strong>If you submit multiple applications, ONLY your most recent application and attachments will be considered.</strong> </div><div style="text-align: justify"><br/></div><div style="text-align: justify">A qualifications appraisal committee will review applications and requested materials, and only the best-qualified candidates will be invited to test and interview for this position.</div><div style="text-align: justify"><br/></div><div style="text-align: justify">Meeting the announced requirements does not guarantee inclusion into the selection process. All correspondence regarding the selection process is sent via email.  </div><div style="text-align: justify"> </div><div style="text-align: justify">The Court reserves the right to modify the selection/examination process at its discretion.  </div><div style="text-align: justify"> </div><div style="text-align: justify">Shasta County Superior Court is an Equal Opportunity Employer.<br/><br/>Arrangements may be made to accommodate applicants with disabilities by informing Human Resources in writing or by telephone at the time of application.</div></p></dd>
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