Federal Work Study : Work-Study (FWSA) eligibility during Fall/Spring semesters is . Work-Study employment is effective August 25, 2026 – May 14, 2027. Working hours are from 9:00 AM to 5:00 PM, Monday-Friday.  For more information about the Albert & Shirley Small Special Collections Library, please...

Organize and re-house collections, enter information into ArchivesSpace database, transfer digital files, participate in packing/unpacking of collections, create collection inventories, label folders, photo-document digital media, and retrieve manuscript and rare book materials for patron requests.

<div><div>Federal Work Study : Work-Study (FWSA) eligibility during Fall/Spring semesters is . Work-Study employment is effective August 25, 2026 – May 14, 2027. </div><div>Working hours are from 9:00 AM to 5:00 PM, Monday-Friday.  For more information about the Albert &amp; Shirley Small Special Collections Library, please visit <a href="http://small.library.virginia.edu/" target="_blank">http://small.library.virginia.edu/</a> <div><div>Main duties: </div><div><ul><li>Organize and re-house collections and enter the information into the <a href="https://archives.lib.virginia.edu/repositories" target="_blank">ArchivesSpace</a> database, or any other platform the student is trained to use. </li><li>Transfer digital files with archival tools at a basic level.</li><li>May also participate in packing/unpacking of collections, creating collection inventories, labeling folders, photo-documenting digital media, and making photocopies. </li><li>Material retrieval: The student assistant will be trained in how to properly retrieve manuscript, university archive, and rare book materials for patron requests. </li><li>Additional duties may include shifting boxes and special projects. </li></ul></div><div>This is a part-time position (up to 10 hours a week) paying $16.71 per hour, and is available to undergraduate and graduate Federal Work Study students beginning August 25, 2026 with the position ending May 14, 2027.  This position requires a minimum commitment of 7 hours per week, and the ability to adhere to a strict schedule. The temperature in the work area is maintained at below 65 degrees Fahrenheit to better preserve the collections, so employees should dress accordingly. Passing of a background check is required for this position. Please include a resume with your application. A cover letter is strongly encouraged.</div></div></div>  <div>Qualifications: Strong sense of self-motivation, and strong analytical skills. Critical and open-minded thinking. Interest in history, photographs, digital records, and personal papers. Experience using the Microsoft Office suite. Critical Ability to lift 40-pound boxes occasionally. </div><div>Data entry and/or experience working with databases. Ability to handle rare and special materials with care. Excellent organizational skills, good communication skills, attention to detail, and ability to complete tasks with a high level of accuracy. Ability to multi-task and finish tasks in a timely manner, and ability to work independently as well as closely with others.  </div><div>Preferred Qualifications: Experience working in a special collections library or archive, or any library work experience. Experience with reading 18th, 19th, and or 20th century hand-written documents including cursive; familiarity with archival principles and practices. Familiarity with the Library of Congress Classification system. Familiarity with U.S. and Virginia history, or American literature. Clear and legible handwriting. Foreign language skills a plus. </div>The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about <a href="https://eocr.virginia.edu/notice-non-discrimination-and-equal-opportunity" target="_blank">UVA’s commitment to non-discrimination and equal opportunity employment</a>.</div>

Charlottesville

Experience working in a special collections library or archive

Experience with reading 18th, 19th, and 20th century hand-written documents

Familiarity with the Library of Congress Classification system

Familiarity with U.S. and Virginia history, or American literature

Clear and legible handwriting

Strong sense of self-motivation

Strong analytical skills

Ability to handle rare and special materials with care

Ability to complete tasks with a high level of accuracy

Data entry

Microsoft Office

Organizational skills

Communication

Attention to detail

Ability to lift 40-pound boxes

Experience with databases

Experience in special collections library

Familiarity with archival principles

Foreign language skills

Student Archival Assistant, Small Special Collections Library - Federal Work-Study Position (Student Wage)

Job Function
The Archival Assistant will support the preservation and accessibility of the college’s historical records by converting physical documents and photographic material into digital formats.

Now hiring for the Fall 2026 semester



All applicants MUST meet the following criteria or will b...

Support the preservation and accessibility of the college’s historical records by converting physical documents and photographic material into digital formats. Responsibilities include digitizing archival documents, organizing digital files, handling fragile materials, maintaining records of progress, and assisting with basic archival tasks.

Job Function
The Archival Assistant will support the preservation and accessibility of the college’s historical records by converting physical documents and photographic material into digital formats.

Now hiring for the Fall 2026 semester



All applicants MUST meet the following criteria or will be marked 'disqualified':

a current student at Macomb Community College taking AT LEAST 6 credit hours.
- currently have a work-study award given by Financial Aid - If you have not received an award or are not sure, fill out and submit this form and contact finaid@macomb.edu with questions.


Job Responsibilities
Digitize archival documents and photographic formats using scanners and specialized software.
Organize and label digital files according to established metadata standards.
Handle fragile and sensitive materials with care.
Maintain accurate records of digitization progress.
Assist with basic archival tasks as needed.
Education
High school diploma or equivalent required; Current Macomb Community College student
Qualifications
Preferred but not required: experience in clerical or office support work, libraries or archives, digitization projects, or other technical work.

Macomb County, MI, US

Experience in clerical or office support work

Experience in libraries or archives

Experience in digitization projects

High school diploma or equivalent required

Current Macomb Community College student taking AT LEAST 6 credit hours

Currently have a work-study award given by Financial Aid

Digitization

Clerical support

Technical work

College Work Study Archival Assistant



Description
Title: Graduate Assistant, 11-Month (Archival Processing)Position Number: 0000GA11Hiring Unit: University of Hawai'i at Manoa (UHM), Library ServicesDepartment: Hawaiian and Pacific Collections Department, Hamilton LibraryDate Posted: August 5, 2026Closing Date: August 20, 2026Salary I...

Support the archival processing and redescription of Hawaiian Collection archival materials, including appraisal and inventory, arrangement and description, preserving materials, and drafting finding aids. Assist in the development of the Hawaiian Knowledge Organization System (HKOS) and support community consultations and summits.

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<dt><h2>Description</h2></dt>
<dd>Title: Graduate Assistant, 11-Month (Archival Processing) Position Number: 0000GA11 Hiring Unit: University of Hawai'i at Manoa (UHM), Library Services Department: Hawaiian and Pacific Collections Department, Hamilton Library Date Posted: August 5, 2026 Closing Date: August 20, 2026 Salary Information: $31,524 (Step 17) annually at 50% FTE (with tuition waiver, if eligible and all requirements are met) Monthly Type: 11-Month Full Time/Part Time: Part Time: 50% Full-Time Equivalency (FTE) Temporary/Permanent: Temporary 11-month position Other Conditions: To begin approximately August 2026, pending position clearance and/or availability of funds. The position is located at the University of Hawai'i at Manoa, and is renewable annually for the duration of the grant, contingent upon availability of funds, program/operational needs, satisfactory performance, and good academic standing. This is an I I-month position, which means the position is on duty throughout the year except during periods of authorized leave. This graduate assistant position supports the archival processing and redescription of Hawaiian Collection archival materials for the Kaho'iwai: Reclaiming Hawaiian Knowledge Sovereignty grant funded by the Andrew W. Mellon Foundation. Specifically, this graduate assistant, under the supervision of Hawaiian Collection librarians, will process and redescribe a selection of Hawaiian Collection archival materials and support the development of the Hawaiian Knowledge Organization System (HKOS) and its application to Hawaiian sovereignty-, culture-, and history-related archival materials. This position is in the Hawaiian and Pacific Collections Department of the University of Hawai'i at Manoa Library and is renewable annually for the duration of the grant, subject to funding availability and good academic standing. The duties and responsibilities are the following. Duties &amp; Responsibilities • Appraisal and inventory of archival materials. • Arrangement, description, and redescription of archival materials. • Preserving archival materials. • Drafting archival finding aids that include background information, biographical notes, scope and content notes, and access and use policies. • Support the Hawaiian Knowledge Organization System (HKOS) term development. • Support HKOS community consultations. • Support HKOS Knowledge Organization Summits and team gatherings. Minimum Qualifications • A classified degree-seeking* student in a Masters or Doctoral program at the University of Hawai'i at Manoa. • In good academic standing and maintain a GPA of 3.0 or above. • Maintain 6 credits per semester except those who have reached 800 (dissertation) or 700F (thesis). * Students enrolled in only a graduate certificate program are not eligible. Visiting students are generally not eligible. Desired Qualifications • Experience arranging, describing, redescribing, preserving, and/or creating finding aids for archival materials. • Experience conducting research in archives and/or libraries. • Experience consulting with and/or collaborating with Hawaiian and/or Hawai'i communities. • Experience with event planning and providing logistical support. • Knowledge of Hawaiian sovereignty, history, culture, and/or current events. • Knowledge of Pacific Islands’ sovereignty, histories, cultures, and/or current events. • Proficiency in the Hawaiian language, a Pacific Islands language, or a non-Indigenous language of Hawai'i or the Pacific Islands. • Keen attention to detail and ability to synthesize information. • Ability to communicate clearly and effectively. • Ability to work independently. • Ability to work collaboratively. • Demonstrated accuracy &amp; dependability in performing work assignments. • Ability to perform duties with little supervision after completion of training. • Ability to train/supervise student assistant III, IV, and V. • Demonstrated experience in Google and Word software. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Submit cover letter indicating how you satisfy the minimum and desirable qualifications, CV, names and contact information (including email addresses) of 3 professional references, and official transcripts (copies acceptable; however, originals will be required prior to completion of hiring). Incomplete applications will not be considered. All documentation become the property of the school. Note: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: Kapena Shim, Screening Committee Chair and Hawaiian Collection Librarian, <a>kapena@hawaii.edu</a></dd>
<dt><h2>EEO, Clery Act, ADA</h2></dt>
<dd>The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  <a href="https://www.hawaii.edu/offices/eeo/policies/" tabindex="0" target="_blank">https://www.hawaii.edu/offices/eeo/policies/</a> Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.   In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: <a href="https://www.hawaii.edu/titleix/help/campus-security/" tabindex="0" target="_blank">https://www.hawaii.edu/titleix/help/campus-security/</a>, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.   Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: <a href="https://www.hawaii.edu/offices/eeo/accommodation-request/" tabindex="0" target="_blank">https://www.hawaii.edu/offices/eeo/accommodation-request/</a> </dd>
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</div>

96822

Experience arranging, describing, redescribing, preserving, and/or creating finding aids for archival materials

Experience conducting research in archives and/or libraries

Experience consulting with and/or collaborating with Hawaiian and/or Hawai'i communities

Knowledge of Hawaiian sovereignty, history, culture, and/or current events

Knowledge of Pacific Islands’ sovereignty, histories, cultures, and/or current events

Demonstrated experience in Google and Word software

A classified degree-seeking student in a Masters or Doctoral program at the University of Hawai'i at Manoa

In good academic standing and maintain a GPA of 3.0 or above

Maintain 6 credits per semester except those who have reached 800 (dissertation) or 700F (thesis)

Archival Processing

Research

Event Planning

Hawaiian Language Proficiency

Collaboration

Attention to Detail

Independence

Dependability

Supervision

READVERTISEMENT - Graduate Assistant, 11-Month (Archival Processing)

DescriptionJob Title: Student Assistant for Archival Support (WS-ST2)
Classification: Student Employee (non-exempt) 
Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057
If the position requires the student to work off campus, provide the name and address here: N/A...

Student assistants engage in a variety of archives-related tasks, both behind-the-scenes and front-of-house, including researching inquiries, pulling and reshelving materials, scanning, meeting and orienting patrons, proctoring patron use of archival materials, and assisting the Lead Archivist in managing collections.

<div>Description Job Title: Student Assistant for Archival Support (WS-ST2)
Classification: Student Employee (non-exempt) 
Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057
If the position requires the student to work off campus, provide the name and address here: N/A
Department Name: Rolvaag Library, Distinctive Collections &amp; College Archives
Unit Number (5 digits): 14001
Length of Position: See Employment Authorization 
Contact Person/Supervisor: Lead Archivist
Wage Range: $12.00-13.00/hour 
Description/Purpose of the Position:  
Student assistants engage in a variety of archives-related tasks, both behind-the-scenes (for example, researching inquiries, pulling and reshelving materials, scanning, etc.) and front-of-house (meeting and orienting patrons, and proctoring patron use of archival materials). The main goal of this position is to reduce the workload that would otherwise be placed on the archivist. All Distinctive Collections and College Archives student staff may be trained in and asked to assist with the duties of their student colleagues. This position also offers the possibility of full-time employment during the summer.
 
Duties and Responsibilities: 
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<li style="list-style-type:disc">
Act as one of the main voices researchers encounter when engaging with the College Archives</li>
<li style="list-style-type:disc">
Work with archival materials and use them to answer requests from patrons, as well as assist the Lead Archivist in the management of the collections </li>
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Proctor in-person researchers</li>
<li style="list-style-type:disc">
Help accession materials and prepare them for archival processing</li>
<li style="list-style-type:disc">
Help at Distinctive Collections and College Archives outreach events</li>
<li style="list-style-type:disc">
Assist with special projects and research </li>
<li style="list-style-type:disc">
In your final year, you will play a leading role in training your successor</li>
</ul>
 
Transferable Skills:
<ul style="margin-top:0;margin-bottom:0">
<li style="list-style-type:disc">
Customer service skills</li>
<li style="list-style-type:disc">
Leadership, teamwork, and conflict resolution skills </li>
<li style="list-style-type:disc">
Ability to evaluate information and their sources</li>
<li style="list-style-type:disc">
Critical thinking and problem solving skills</li>
<li style="list-style-type:disc">
Written and verbal communication skills</li>
<li style="list-style-type:disc">
Time management and organizational skills</li>
<li style="list-style-type:disc">
Ability to prioritize objectives </li>
</ul>
 
Work Schedule: 
Term: Full Year
Shift: Flexible work schedule based on availability 
 
Preferred Qualifications: 
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<li style="list-style-type:disc">
Preference will be given to students who can commit to two or three years in this position</li>
<li style="list-style-type:disc">
Interest in how college records are preserved</li>
<li style="list-style-type:disc">
Desire to help patrons access the materials they need for research</li>
<li style="list-style-type:disc">
Excellent customer service skills and a positive attitude</li>
<li style="list-style-type:disc">
Attention to detail</li>
<li style="list-style-type:disc">
Creative and persistent problem-solving skills</li>
<li style="list-style-type:disc">
Ability to work independently, and with minimal oversight</li>
<li style="list-style-type:disc">
Research skills, including critically considering alternative routes for locating information, knowing when to ask questions, and knowing when to stop</li>
<li style="list-style-type:disc">
Time management skills, including the ability to balance multiple requests and tasks</li>
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Ability to juggle multiple projects and competing priorities</li>
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Strong interpersonal and listening skills</li>
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Ability to work with sensitive and confidential information</li>
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Good decision-making skills</li>
<li style="list-style-type:disc">
Careful, but timely follow-through on processes and procedures.</li>
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Comfortable learning and using multiple technologies, systems, and data management tools</li>
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Excellent verbal and written communication skills, including phone skills</li>
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Impeccable organization skills</li>
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The ability to improve upon established processes</li>
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Ability to work efficiently and supportively on a team of student staff</li>
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Communication with peers and your supervisor in a professional setting</li>
</ul>
 
Reasons you should apply:
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You enjoy helping others</li>
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You enjoy researching historical events</li>
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You have a strong interest in archives and/or library science</li>
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You are good at working independently</li>
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You know when to ask for help and when to research a problem</li>
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You are flexible, creative, innovative, and willing to learn</li>
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You want a dynamic job</li>
</ul>
 
This position requires a commitment to continue to serve in the position through graduation. It requires 6-8 hours each week, and with supervisor approval, can accommodate a flexible schedule that can include evenings and weekends. 
Physical and Environmental Factors:
This position requires crouching, kneeling/crawling, stooping, twisting/pivoting, climbing/balancing, reaching overhead, grasping/handling, and lifting and carrying objects up to 20 lbs. to perform the essential functions. It also requires rare exposure to respiratory factors and chemicals to perform the essential functions. Candidates must possess the ability to safely perform the physical work required of all duties with or without reasonable accommodation.
This job description is for general information purposes.  It is not intended to list all duties and responsibilities of the position.  This job description is subject to change at any time by St. Olaf College, with or without prior notice.
 
 </div>

Northfield

Preference will be given to students who can commit to two or three years in this position

Interest in how college records are preserved

Desire to help patrons access the materials they need for research

Excellent customer service skills and a positive attitude

Creative and persistent problem-solving skills

Ability to work independently, and with minimal oversight

Research skills, including critically considering alternative routes for locating information

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